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U.S. Department of Health and Human Services Department of Health and Human Services
Substance Abuse and Mental Health Services Administration

Substance Abuse & Mental Health Services Administration


Last Updated: 6/22/2012

SAMHSA’s Resource Center to Promote Acceptance,
Dignity and Social Inclusion Associated with
Mental Health (ADS Center)

 

VII. Budgets

Sample—Walkathon Budget

Walk Income Expense Budget
Sample 1: Based on Projected Total Walk Income of $10,000 Projected Income

Corporate Cash Sponsorship

$10,000

Miscellaneous & In-kind Support

$5,000

Total:

$15,000

Note:Miscellaneous income is not a corporate cash sponsorship but is generated as a result of the walk. For example, a woman's organization may be contacted about participating in the walk and the group opts to donate the proceeds of an annual fashion show to the sponsoring organization rather than organize a team. Since this is this group's way of supporting the walk, this donation should be classified as miscellaneous walk income.

Estimated Expenses

General Printing

5,000 walker commitment brochures @ .30 each

$1,500

500 11" x 17" walk posters @ .50 each

$250

250 8" x 14" "Look Who's Walking on Our Team" posters@ .50 each

$125

Local Printing of materials

Team captain walk folder materials

$500

Walk folders

$100

Letterhead

$100

#10 envelopes

$200

Miscellaneous printing costs

$500

Subtotal:

$3,275

Kickoff Luncheon

Printing of 1,000 luncheon Invitations @ .75 each

$750

Mailing of 1,000 pre-invitation letters @ .37 each

$370

Mailing Costs for 1,000 invitations @ .37 each

$370

Meal Costs

(75 @ $22 per meal including taxes and gratuity)

$1,650

Room decorations and other miscellaneous costs (name tags, tips, etc.)

$200

Subtotal

$3,340

General Expenses

Costs relating to the initial informational meeting (Mailing, refreshments)

$300

Site and permit fees

$100

Security for walk day

$100

Entertainment

$300

Postage for non-kickoff luncheon or awards reception related mailings

$300

Equipment rental (tables, chairs, canopies, etc.)

$500

Meetings and local travel

$200

Miscellaneous costs (walk day refreshments, photography, etc.)

$500

Subtotal

$2,300

TOTAL OF ALL EXPENSES

$8,915

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